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Alien registration

When entering the country

Notification period

Within 90 days of arriving in Japan.

What to bring
  • A passport or certificate of eligibility
  • 2 passport-sized photographs (45­Ð * 35­Ð ) (not required for a person under 16)
Applicants
  • If the applicant is 16 years of age or over, they must submit the application themselves. (Application by proxy is not allowed).
  • If the applicant is under 16, relatives (such as parents) who live with the applicant should submit the application on behalf of the applicant.
Municipal office to notify

Citizen's Division, Miki Town Office

Applications can be made between:

08:30 to 17:15 (we regret that notifications cannot be accepted after hours: on Saturdays, Sundays or National holidays)

When changing addresses while in Japan

Notification period

Within 14 days of the change

What to bring
  • Alien Registration Certificate
Applicants
  • If the applicant is 16 years of age or over, the application can be submitted by the applicant themselves or by their relatives (such as parents) who live with them.
  • If the applicant is under 16, relatives (such as parents) who live with the applicant should submit the application on behalf of the applicant.
Place of Applicants:

If your new address is in Miki Town:
Citizen's Division, Miki Town Office

If your new address is outside of Miki Town:
The public office in your new municipality.

Applications can be made between:

08:30 to 17:15 (we regret that notifications cannot be accepted after hours: on Saturdays, Sundays or National holidays)

When registered details other than your address have changed:

1. In the case of any change of name, nationality, status of residence, authorized period of stay, occupation, or the name or location of place of employment:
Notification period

Within 14 days of the change.

What to bring
  • Alien Registration Certificate
  • Documentation supporting and proving the change(s).
  • 2 passport-sized photographs (N.B: these are only required when a name or nationality is changed)
Applicants
  • If the applicant is 16 years of age or over, they should submit the application themselves. (In some cases of changes cannot be made by relatives living with the applicant. Please refer to the note below.)
  • If the applicant is under 16, relatives (such as the parents) who live with the applicant should submit the application on behalf of the applicant.
Application can be made at:

Citizen's Division, Miki Town Office

Applications can be made between:

08:30 to 17:15 (we regret that notifications cannot be accepted after hours: on Saturdays, Sundays or National holidays)

Note

Application by proxy cannot be accepted for:

  • Name or nationality changes
  • The authorized period of stay (less than 1 year) is prolonged to 1 year or more due to a change of status of residence and / or authorized period of stay
  • The reverse side of the Alien Registration Certificate has no space left in which to note the necessary changes.
2. In the case of any changes to passport numbers, the date of passport issue, the address or residence in the home country, the name of the head of the household and the relationship with him or her
Notification period

Notification can be made the next time you apply for any other changes regarding your Alien Registration.

What to bring
  • Alien Registration Certificate
  • Documentation supporting and proving the change(s)
Applicants
  • If the applicant is 16 years of age or over, the application can be submitted either by the applicant or by their relatives (such as parents) who live with the them.
  • If the applicant is under 16, relatives (such as parents) who live with the applicant should submit the application on behalf of the applicant.
Application can be made at:

Citizen's Division, Miki Town Office

Applications can be made between:

08:30 to 17:15 (we regret that notifications cannot be accepted after hours: on Saturdays, Sundays or National holidays)

When you have a baby

Notification period

Within 60 days of the birth.

What to bring
  • A notification form (Syussei Todoke-sho) with a birth certificate signed by a doctor. This form will be available at the hospital where your baby was born.
  • Passport (if available)
Applicants

Relatives (such as parents) who live with the applicant should submit the application on behalf of the applicant.

Application can be made at:

Citizen's Division, Miki Town Office

Applications can be made between:

08:30 to 17:15 (we regret that notifications cannot be accepted after hours: on Saturdays, Sundays or National holidays)

Certificate of Registered Matters for Alien Registration

What to bring
  • Alien Registration Certificate
  • Letter of proxy (in case of proxy only.)
Applicants
  • You
  • Relatives (such as parents) who live with the applicant should submit the application on behalf of the applicant.
  • A proxy
Application can be made at:

Citizen's Division, Miki Town Office

Applications can be made between:

08:30 to 17:15 (we regret that notifications cannot be accepted after hours: on Saturdays, Sundays or National holidays)

Note

When a Certificate on Registered Matters of Alien Registration is required, the applicant or one of his or her relatives who lives with him or her should apply for it. Note that when proxy requests the certificate, written permission from the applicant will be required.

Contact

Citizen's Division, Miki-Town Office Phone (087)891-3303

Last Updated: February 01, 2006

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